Administrative Assistant
Nasr City, Cairo
Administrative Assistant
Nasr City, CairoPosted 3 days ago64Applicants for1 open position
- 14Viewed
- 6In Consideration
- 1Not Selected
Job Details
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Job Description
- Oversee and manage daily office operations to ensure efficiency and productivity.
- Coordinate office activities, including scheduling meetings, handling correspondence, and managing office supplies.
- Manage meeting room booking through employee requests and meeting room reservation policy, arrange availability based on priority.
- Supervise administrative staff, including office boys, drivers, and other support personnel.
- Provide guidance, training, and performance feedback to ensure high-quality work and professional development.
- Handle administrative tasks such as document management, and office organization.
- Ensure that office procedures and policies are followed and updated as needed.
- Facilitate effective communication within the office and support interdepartmental collaboration.
- Greet and assist visitors, clients, and job candidates, coordinating with HR to distribute and collect job application forms.
- Manage flight and hotel reservations for employees traveling on business trips, ensuring cost-effective and timely arrangements.
- Plan and organize company events, conferences, and meetings, coordinating logistics, venues, and vendors.
- Receive, sort, and distribute office shipments, courier packages, and mail (e.g., DHL, FedEx) to the relevant departments.
- Maintain records of travel bookings, shipments, and office-related documentation for tracking and reporting purposes.
- Monitor and control the office budget, ensuring cost-effective practices and adherence to financial guidelines.
- Address and resolve any operational issues or conflicts that arise within the office environment.
- Implement solutions to improve office processes and address any staff or administrative concerns.
- Ensure compliance with health and safety regulations within the office environment.
- Oversee maintenance and cleanliness of the office space to create a safe and pleasant work environment.
- Prepare and maintain reports on office activities, performance metrics, and any issues or improvements needed.
- Ensure accurate record-keeping and documentation for administrative processes.
Job Requirements
- A bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Previous experience in office management or a related administrative role is required.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in office software (e.g., Microsoft Office) and office equipment.
- Ability to manage budgets and handle financial tasks.
- Knowledge of office procedures, health and safety regulations, and administrative best practices.
- Experience with Odoo ERP system is preferred.
