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Job Description
- Coordinate and oversee daily administrative operations to ensure a smooth and efficient office environment.
- Support management and staff with scheduling, correspondence, and documentation.
- Prepare, review, and maintain a variety of reports, records, and files related to office activities.
- Facilitate communication between departments and external stakeholders to streamline workflow.
- Organize and schedule meetings, appointments, and travel arrangements for executives and staff.
- Assist in the preparation and monitoring of budgets, invoices, and expense reports.
- Manage office supplies inventory and place orders as needed to maintain adequate stock.
- Implement and improve administrative systems, processes, and best practices.
- Handle confidential information with discretion and maintain data integrity.
- Provide support for onboarding new employees and coordinating training sessions.
Job Requirements
- Minimum of 3 years and maximum of 5 years of experience in an administrative or office coordination role.
- Proven ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong organizational and time management skills with keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Demonstrated ability to work independently and as part of a team.
- Experience handling sensitive and confidential information.
- Strong problem-solving skills and adaptability to changing priorities.
- Ability to coordinate with various departments and external partners.
- Willingness to work on-site (office-based arrangement).
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