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Administrative Assistant

cloudtech - 15th May City, CairoPosted 2 months ago
75Applicants for1 open position
  • 62Viewed
  • 1In Consideration
  • 1Not Selected
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Job Details

Experience Needed:
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Skills And Tools:

Job Description

  • Creating quotations and contracts.
  • Screening phone calls and routing callers to the appropriate party.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Maintain contact lists
  • Develop and maintain a filing system
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Handle multiple projects
  • Prepare and monitor invoices
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Write letters and emails on behalf of other office staff
  • Cover the reception desk
  • Maintain computer and manual filing systems
  • Coordinate office procedures
  • Reply to email, telephone or face to face inquiries
  • Answer telephone calls and pass them on
  • Coordinate repairs to office equipment
  • Greet and assist visitors to the office
  • Photocopy and print out documents on behalf of other colleagues

Job Requirements

  • Experience in the planning, coordination, and execution of various types and sizes of meetings and events
  • High-level organizational skills, ability to multi-task, extremely strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.
  • Strong computer skills with working knowledge of various computer systems and business software programs. Proficiency with MS Word, Excel, PowerPoint, Firefox/Safari/Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs.
  • Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets. Strong ability to prepare, edit and proof-read communications materials, internal and external documents.
  • Ability to meet deadlines and work effectively with a diverse group.
  • Demonstrated excellent written and verbal communication skills.
  • Skill to work independently, exercise good judgement, identify problems, interpret policy and recommend solutions. Must be able to maintain absolute strict confidentiality.
  • Skill at researching, compiling, and organizing information.
  • Strong organizational skills and ability to maintain accurate work flow with changing priorities in an often hectic environment.
  • Demonstrated ability to navigate social media and communications platforms.

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