Skills And Tools:
- Creating quotations and contracts.
- Screening phone calls and routing callers to the appropriate party.
- Greet and assist visitors.
- Maintain polite and professional communication via phone, e-mail, and mail.
- Maintain contact lists
- Develop and maintain a filing system
- Provide general support to visitors
- Provide information by answering questions and requests
- Handle multiple projects
- Prepare and monitor invoices
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Write letters and emails on behalf of other office staff
- Cover the reception desk
- Maintain computer and manual filing systems
- Coordinate office procedures
- Reply to email, telephone or face to face inquiries
- Answer telephone calls and pass them on
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Experience in the planning, coordination, and execution of various types and sizes of meetings and events
- High-level organizational skills, ability to multi-task, extremely strong attention to detail, and the ability to prioritize and follow through on assignments in a timely, proactive, and responsive manner.
- Strong computer skills with working knowledge of various computer systems and business software programs. Proficiency with MS Word, Excel, PowerPoint, Firefox/Safari/Internet Explorer, Adobe Acrobat, and various email, database and desktop publishing programs.
- Strong typing/word processing skills to prepare correspondence, reports, and spreadsheets. Strong ability to prepare, edit and proof-read communications materials, internal and external documents.
- Ability to meet deadlines and work effectively with a diverse group.
- Demonstrated excellent written and verbal communication skills.
- Skill to work independently, exercise good judgement, identify problems, interpret policy and recommend solutions. Must be able to maintain absolute strict confidentiality.
- Skill at researching, compiling, and organizing information.
- Strong organizational skills and ability to maintain accurate work flow with changing priorities in an often hectic environment.
- Demonstrated ability to navigate social media and communications platforms.
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