Administrative Assistant

AIU -
Alamein, Matruhposted 1 year ago

58Applicants for1 open position

Job Details

Experience Needed:

Career Level:

Education Level:

Salary:

Job Categories:

Duties and Responsibilities:

Handle the Director/Supervisor’s correspondence (e-mail, memos, external letters, etc.)
Coordinate all logistics for events including: booking venues, catering, setting of venues, and security approvals.
Coordinate meeting agendas and ensure all concerned parties are aligned, record and document meeting minutes, and circulate to attendees.
Responsible for contacting outside organizations and arranging/confirming dates for meetings.
Maintain a database of mailing addresses, phone numbers, and addresses for stakeholders.
Prepare background briefings, agendas, minutes, and related correspondence for meetings.
Oversee smooth operations of daily department activities such as photocopying, scanning, mail, and filing.
Provide general administrative support to other staff
Create and maintain an efficient filing and record-keeping system/ following up is a must.
Answer phone calls and redirect them when necessary
Support and facilitate the completion of regular reports
Check frequently the levels of office supplies and place appropriate orders
Make travel arrangements
Document expenses and hand in reports
Perform other duties as required

Minimum Job Requirements

Bachelor's degree from an accredited university, graduation year 2018 or recent.
Maximum age should be 28 years in 1/8/2024.
3 years minimum proven work-relevant experience, preferably as an Administrative Assistant
Excellent command of English and Arabic, written and spoken (Voice recording with application is a must).
Excellent interpersonal, communication, and administration skills
Excellent time management skills and ability to multi-task and prioritize work.
Ability to handle multiple tasks simultaneously with prioritization.
Able to translate from English to Arabic and vice versa.
Proficiency in MS Office
Ability to create sophisticated presentations.
Integrity and professionalism
Applicant must hold Egyptian citizenship.

Assessment Method:

Shortlisted candidates will be invited for interviews and exams.

Disclaimer:

Misrepresentation or omitting any facts relevant to the hiring process in your application and CV or during the interview may result in terminating the hiring process or the contract in addition to any subsequent actions.
AIU hiring policy does not permit hiring relatives of the non-academic staff up to the third degree.
You are expected to provide reference and employment letters.

Deadline for Application:30/07/2024