Executive Administrative Assista...

Rubex Egypt -
Bourj Alarab, Alexandria

Executive Administrative Assistant

Rubex Egypt -
Bourj Alarab, Alexandriaposted 1 month ago

119Applicants for1 open position

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Provide comprehensive administrative support to executive leadership, including calendar management, travel arrangements, and meeting coordination.
Prepare, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
Organize and maintain confidential files, records, and documentation in accordance with company policies.
Coordinate and schedule meetings, conferences, and events, ensuring all logistics are managed efficiently.
Serve as a liaison between executives, staff, and external partners, facilitating effective communication.
Handle incoming calls, emails, and inquiries, prioritizing and responding on behalf of executives as needed.
Assist in the preparation and tracking of budgets, expense reports, and purchase orders.
Support project management activities by tracking deadlines, deliverables, and follow-ups.
Oversee office supplies inventory and coordinate procurement to ensure smooth office operations.
Contribute to the continuous improvement of administrative processes and office efficiency.

Minimum of 2- 7 years of experience in an executive administrative or office management role.
Proven ability to manage multiple priorities and work effectively under pressure.
Exceptional organizational and time-management skills with keen attention to detail.
Strong written and verbal communication skills in both English and Arabic.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
Demonstrated discretion in handling confidential information and sensitive matters.
Ability to work independently and collaboratively within a team environment.
Strong problem-solving skills and proactive approach to challenges.
Professional demeanor with excellent interpersonal skills.
Flexibility to adapt to changing priorities and business needs.