Executive Secretary

Quality Academy - Sidi Bishr, Alexandria

Applicants for
1 open position
In Consideration
Not Selected
Experience Needed:
1 to 3 years
Career Level:
Entry Level
Job Type:
Full Time
Confidential, Bonuses, Profit-Share, Social Insurance and Medical Insurance
Education Level:
Bachelor's Degree at least
Arabic, English
1 open position
Females Only
Job Roles:
About the Job

Job Summery:

  • The Executive Secretary is responsible for supporting Managing Director.
  • Provides administrative support and performs numerous duties, including scheduling, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests; in order to ensure that services are provided in an effective and efficient manner.

Job Description:

  • Provide administrative and clerical support to departments or individuals.
  • General Financial Issues
  • Schedule meetings and arrange meeting room.
  • Alert manager about cancelations or new meetings.
  • Manage travel and schedule.
  • Handle information requests.
  • Prepare correspondence and stuff mail into envelopes.
  • Arrange for outgoing mail and packages to be picked up.
  • Prepare statistical reports.
  • Manage spreadsheets.
  • Greet and receive visitor.
  • Prepare confidential and sensitive documents.
  • Coordinates office management activities.
  • Determine matters of top priority and handle accordingly.
  • Prepare agenda for meetings.
  • Takes and transcribes dictation.
  • Helps prepare office budget.
  • Plans events and volunteer activities.
  • Maintain office procedures.
  • Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions and assignment to executives.
  • Receive and relay telephone messages.
  • Direct the general public to the appropriate staff member.
  • Maintain hard copy and electronic filing system.
  • Sign for TNT/Aramex/UPS/DHL/FedEx packages.
Job Requirements
  • English Language Proficiency
  • Experience in the same position is preferred
  • Experience in a related field is preferred
  • Good organization skills
  • Good time management
  • Good communications skills, written and verbal
  • Confidence with IT and computer packages
  • Accuracy and good attention to detail
  • An ability to stay calm and tactful under pressure
  • Self motivation
  • A bright and positive attitude
About this Company

We began serving Egypt in the 2010s, operating from our Alexandria office to provide quality, environment and health & safety consultancy services to the organizations in different fields and size. Soon, we began to expand and started to offer our consultancy services to more... (More)

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