CEO Executive Assistant

The Executive Assistant (EA) to the CEO provides high-level administrative support to the Chief Executive Officer by managing schedules, coordinating meetings and communications, handling confidential information, and serving as a liaison between the CEO and internal/external stakeholders. The ideal candidate is proactive, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment and have prior experience in contracting companies or industrial/factory environments.

Key Responsibilities:

Executive Support:

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements with efficiency and discretion.
• Draft, review, and send communications on behalf of the CEO. Handle correspondence, emails, phone calls, and messages.
• Draft and translate correspondence, reports, and documentation in both Arabic and English with a high level of accuracy.
• Prepare agendas, take minutes, and ensure timely follow-up for executive meetings and board sessions.
• Organize complex domestic and international travel itineraries, accommodations, and expense reports.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Act as a bridge between the CEO and internal departments, stakeholders, board members, and external partners.
• Assist in the execution of strategic initiatives and projects as delegated by the CEO.
• Prepare reports, presentations, and briefing materials as needed.
• Assist with planning executive offsites, leadership retreats, and corporate events.

Front Desk duties: 

• Greet and welcome visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming calls and general inquiries to the appropriate contacts.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain a clean, organized, and professional in the reception area and shared office spaces.
• Order office supplies and monitor inventory levels.
• Assist with office-wide communications and coordination of company events or meetings.
• Ensure front desk operations reflect a positive and polished image of the organization.