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CEO Executive Assistant

Grifols Egypt for Plasma...
New Cairo, Cairo
Grifols Egypt for Plasma Derivatives logo

CEO Executive Assistant

New Cairo, CairoPosted 52 minutes ago
18Applicants for1 open position
  • 0Viewed
  • 0In Consideration
  • 0Not Selected

Job Details

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Job Description

Job Objective

Perform a wide variety of administrative duties of a highly confidential and sensitive nature. Provide assistance including arranging meetings, taking minutes of meetings, booking travel arrangements, managing communications and others.

Environment

Internal: All internal departments and functions

External: Visitors, Clients, Suppliers and Stakeholders

Key responsibility

  • Attend Board and Committee meetings as required or requested.
  • Record written minutes of the meetings and prepare them for follow up on required actions to be executed by assigned/concerned personnel.
  • Track and consider issues arising from discussions that should be raised with the full Board or another Committee. This includes close follow-up on time-sensitive issues.
  • Maintain up-to-date paper and electronic records including Board packs, approved Board and Committee minutes, Board resolutions, new Board and Committee Member documents, and annual Board of Directors changes.
  • Provide administrative support including, but not limited to, disseminating information to Board Directors, maintaining Board records, overseeing the resolution process, and developing the draft annual Board and Committee calendars.
  • Work with legal counsel in preparation of required documents in connection with Board and Committee meetings.
  • Maintain a cooperative, effective working relationship with and act as liaison to the Board, employees, and members of the public.
  • Research, extract, coordinate, and summarize information (confidential and nonconfidential) on behalf of the Board of Directors. Compose and prepare business letters, memos, and reports.
  • Responsible for legal proceedings such as elections, annexations, assessment districts, and public hearings.
  • Make room arrangements for meetings and travel arrangements for the CEO and Board.
  • Attend meetings outside of established working hours when necessary.
  • Maintain confidential records and a proper electronic and paper filing system to ensure accurate office administration and record keeping.
  • Maintain a proper and organized calendar, internal and external correspondence for the CEO to support optimum utilization of time and attention to priority.
  • Ensure that all policies, procedures, processes, and standard operating procedures are applied correctly and followed thoroughly to ensure a standardized process
  • Act as the point of contact and manage communication between the executives and internal or external.

Job Requirements

Academic experience required

  • Bachelor’s degree in business management, Administration, or related discipline

Professional Experience Required

  • Minimum 7 years of experience on an executive role.

Computing Skills

  • Professional use of computer and MS Applications.

Personal Skills

  • Excellent secretarial & Multitasking skills
  • Excellent Planning and organizing skills
  • Self-driven who can work with minimum supervision
  • Flexible multitasker and can work under pressure
  • Strong Time Management and Interpersonal Skills

Languages

  • Excellent written and spoken English and Arabic.

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