Dean’s Office Administrative Assistant

AIU -
Alamein, Matruhposted 10 months ago

30Applicants for1 open position

Job Details

Experience Needed:

Career Level:

Education Level:

Salary:

Job Categories:

Follow-up of Deans’s office work.
Handle Deans’s correspondence (e-mail, memos, external letters, etc.)
Coordinate all logistics for events including: booking venues, catering, setting of venues, and security approvals.
Coordinate meeting agendas, ensure all concerned parties are aligned, record and document meeting minutes, and circulate to attendees.
Responsible for contacting outside organizations and arranging/confirming dates for meetings.
Prepare meeting background briefings, agendas, minutes, and related correspondence.
Oversee smooth operations of daily college activities.
Provide general administrative support to the Dean.
Create and maintain an efficient filing and record-keeping system/ following up is a must.
Support and facilitate the completion of regular reports
Perform other duties as required

Bachelor's degree from an accredited university, graduation year 2008 or recent.
Maximum age should be 38 years in 1/1/2025.
10 years minimum proven relevant work experience including university experience.
Excellent command of English and Arabic, written and spoken (Voice recording with application is a must).
Excellent interpersonal, communication, and administration skills
Excellent time management skills and ability to multi-task and prioritize work.
Ability to handle multiple tasks simultaneously with prioritization.
Able to translate from English to Arabic and vice versa.
Proficiency in MS Office
Ability to create sophisticated presentations.
Integrity and professionalism.
Applicant must hold Egyptian citizenship.

Assessment Method:

Shortlisted candidates will be invited for interviews and exams.

Disclaimer:

Misrepresentation or omitting any facts relevant to the hiring process in your application and CV or during the interview may result in terminating the hiring process or the contract in addition to any subsequent actions.
AIU hiring policy does not permit hiring relatives of the non-academic staff up to the third degree.
You are expected to provide reference and employment letters.

Deadline for Application:05/12/2024