Administrative Assistant

QARA -
New Cairo, Cairo

QARA -
New Cairo, CairoPosted 1 month ago

225Applicants for1 open position

Job Details

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Maintenance Mailing Supplies Equipment Bills Errands Shopping
Schedule meetings and appointments
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers, and office lease
Manage office G&A budget, and ensure accurate and timely reporting
Provide general support to visitors
Assist in the onboarding process for new hires
Address employee's queries regarding office management issues (e.g. stationery, Hardware, and travel arrangements).
Liaise with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations, and conferences.

Office Management Experience: Previous experience in office management or a related field is desirable to effectively perform the duties and responsibilities of this role.
Knowledge of Administrative Processes: Familiarity with administrative procedures, such as scheduling, budgeting, invoicing, and contract management, is necessary.
Proficiency in Computer Skills: Basic computer skills, including knowledge of office software, email, and scheduling tools, are important for managing office operations and communicating effectively.