CEO Personal Assistant & Office ...
ILUJIS -
Maadi, Cairo
Job Details
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Job Description
Calendar and Schedule Management:
- Scheduling appointments, meetings, and events, ensuring efficient time management for the employer.
Correspondence Management:
- Handling emails, phone calls, and other forms of communication, filtering and prioritizing messages for the employer.
Travel Arrangements:
- Booking flights, accommodations, and transportation, and creating detailed itineraries.
Meeting Management:
- Preparing agendas, taking minutes, and following up on action items.
Report and Presentation Preparation:
- Compiling information, drafting documents, and creating presentations for business or personal use.
Event Coordination:
- Organizing and coordinating events, both personal and professional, such as conferences, parties, or meetings.
Financial Management:
- Managing budgets, paying bills, and liaising with financial advisors (may be limited to personal finances).
General Support:
- Providing various forms of support to the employer, such as research, information gathering, and administrative tasks.
Confidentiality:
- Maintaining strict confidentiality regarding sensitive information and personal matters.
Communication and Interpersonal Skills:
- Excellent communication skills (written and verbal) are essential for interacting with clients, colleagues, and other stakeholders.
Job Requirements
Essential Skills:
- Organizational Skills: Ability to manage calendars, schedule appointments, and prioritize tasks effectively.
- Time Management: Balancing multiple tasks and deadlines while managing both the assistant's and the employer's schedules.
- Communication Skills (Verbal & Written): Clear and concise communication for interacting with various individuals, both internally and externally.
- Discretion & Confidentiality: Handling sensitive information with professionalism and trustworthiness.
- Computer Literacy & Software Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Multitasking: Ability to manage multiple tasks simultaneously and prioritize effectively.
- Attention to Detail: Ensuring accuracy and minimizing errors in all tasks.
- Interpersonal Skills: Strong social and communication skills for interacting with people at all levels.
- Adaptability and Flexibility: Adjusting to changing priorities and situations.
