Office Manager/ Personal Assistant

Chairman Office Assistant Job Description

• 10+ years’ experience needed,  
• Office location: Heliopolis 
• Position reports directly to the Chairman/Vice Chairman

Job Description

• Assists the Chairman with daily duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports, composing and preparing correspondence.
• Arranging detailed travel plans, agendas and compiling documents for meetings.
• Prioritize and coordinate internal and external meetings, ensuring efficient time management.
• Communicates with the general staff on the Chairman’s behalf and coordinates logistics with high-level meetings both internally and externally.
• Handle incoming and outgoing communications, with chairmans office, including emails, phone calls, and letters.
• Calendar and Schedule Management, Organizing for meetings and appointments. Prepare agendas, take detailed meeting minutes, and distribute them to relevant parties.
• Follow up on action items from meetings to ensure timely completion.Reminding the Chairman of important tasks and deadlines. Follow up and Monitor progress and provide updates to ensure alignment with strategic objectives. Coordinate with various departments to ensure the Chairman’s requirements are met.
• Draft, review, and edit documents, reports, presentations, and correspondence on behalf of the Chairman by Typing, compiling and preparing reports, presentations and correspondence
• Serve as the primary point of contact between the Chairman and internal/external stakeholders.
• Confidential Information Management: Handle sensitive and confidential information with the utmost discretion.
• Personal Files and Bookings: Maintain and organize the Chairman’s personal and professional files. Handle personal tasks, including managing personal appointments, reservations, and errands asneeded.
• Assist in planning, coordinating, and executing special projects and initiatives led by the Chairman.
• Office Managmnet: Oversee office operations, including maintaining supplies, handling invoices, and managing expenses.
• Plan and execute corporate events, dinners, and social gatherings. Liaise with vendors, venues, and other external parties to ensure successful event execution.
• Conduct research on industry trends, competitors, and potential business opportunities as requested.Prepare analytical reports and provide insights to support decision-making as requested
• Flexible to Performs other duties as assigned.