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Job Description
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Recruit and train personnel and allocate responsibilities and office space.
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation, of his section.
- Oversee facilities services, maintenance activities and tradespersons (electricians..etc.).
- Organize and supervise other office activities (recycling, renovations, event planning etc.).
- Ensure operations adhere to policies and regulations.
- Keep abreast with all organizational changes and business developments.
- Purchasing vehicles to expand and/or enhance the fleet.
- Scheduling regular maintenance on all vehicles.
- Ordering urgent or emergency repairs as needed.
- Establishing efficient routes and transportation schedules.
- Coordinating Drivers and on-staff maintenance professionals when setting employee schedules.
- Managing vehicle licensure and registration.
- Ensuring all fleet members have proper licensure and up-to-date training.
- Monitoring Drivers to ensure adherence to schedules and proper driving practices
- Searching for, hiring and training new Drivers.
- Providing reports to management on budgeting, schedules, maintenance and fleet progress.
- Developing methods to decrease cost and improve efficiency.
Job Requirements
- BSc/BA in business administration or relative field
- Proven experience as Administration & Fleet Supervisor (min. 5 - 7 years)
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office, ODOO software is an advantage
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- A team player with strong leadership skills.
- Company location : New Cairo - Cairo residents is a must.
