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Job Description
- Oversee daily operations of the executive office to ensure efficiency and professionalism.
- Manage complex calendars, schedule meetings, and coordinate appointments for senior executives.
- Prepare, review, and distribute correspondence, reports, and presentations as required.
- Serve as the primary point of contact between executives, internal teams, and external stakeholders.
- Organize and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up on action items.
- Maintain confidential files, records, and sensitive information with the utmost discretion.
- Coordinate travel arrangements, itineraries, and accommodations for executives.
- Supervise and mentor administrative staff, ensuring high standards of performance and service.
- Implement and improve office procedures to optimize workflow and resource allocation.
- Support executive decision-making by conducting research, gathering data, and preparing briefing materials.
Job Requirements
- Minimum of 10 year of experience in executive office management or a related administrative role.
- Proven ability to manage multiple priorities in a fast-paced, office-based environment.
- Strong organizational and time-management skills with keen attention to detail.
- Excellent written and verbal communication abilities.
- Demonstrated discretion in handling confidential and sensitive information.
- Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience coordinating meetings, events, and travel arrangements.
- Ability to work independently and collaboratively with cross-functional teams.
- Strong problem-solving skills and proactive approach to challenges.
- Flexibility to adapt to changing priorities and executive needs.
