Executive Office Manager for Chairman

Manage and maintain the Chairman’s calendar and be able to prioritize and monitor any schedule/diary conflicts

· Liaise with the senior management regarding the reporting system and follow up.

· Act as strategic focal point between the chairmen and the senior management.

· Filter information, communication and taking appropriate action by escalating or redirecting based on the Chairman's direction in order to manage his time efficiently

· Update the Chairman of upcoming deadlines for both internal & external commitments and engagements

· Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities

· Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.

· Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis

· Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence

· Ensure that the necessary documents such as records of correspondences, memos, minutes of meetings, and any data/ information back-up are readily accessible when required

· Maintain overall knowledge of company's projects by attending site visits and keep abreast of the projects development

· Maintain a flow of information to colleagues and other co-employees while maintaining confidentiality or sensitive information and interact professionally with all levels of management, staff, business associates and business partners at all times