Administrative Specialist
6th of October, Giza
Administrative Specialist
6th of October, Gizaposted 1 hour ago13Applicants for1 open position
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Job Details
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Job Description
- Execute all day-to-day office operations procedures and services, to ensure the achievement of the administration work plan.
- Assisting in confirming that all the bills of the facilities services, including water, electricity, materials...etc. are paid on time based on the head of department's requirement.
- Issue and create the hard & soft copies for the Purchase Requests for office supplies and any related administrative purchasing activities.
- Weekly reporting on the availability of supplies and equipment (e.g., cleaning solutions, paper products, etc.) for the purpose of ensuring the availability of all items required to properly maintain facilities.
- Coordinate office arrangements and movements by ensuring new/existing staff and hosting partners have appropriate space, equipment, and supplies for work.
- Build relationships and manage contracts with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
- Maintain the supplier’s database, purchase records, and related documentation.
- Handling and recording transportation, company cars, cleaning, and catering activities.
- Handling forms (PR, Petty cash, monthly payment, etc.)
Job Requirements
- 1-3 years of proven experience in an administrative or office support role.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong attention to detail and accuracy.
- Demonstrated ability to work independently and as part of a team.
- Professional demeanor and customer service orientation.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Flexibility to adapt to changing priorities and business needs.
