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Administrative Specialist

Organo Group
6th of October, Giza
Organo Group logo

Administrative Specialist

6th of October, Gizaposted 20 days ago
71Applicants for1 open position
  • 67Viewed
  • 3In Consideration
  • 64Not Selected

Job Details

Experience Needed:
Career Level:
Education Level:
Gender:
Salary:
Job Categories:

Skills And Tools:

Job Description

  •  
  • Contractors & Compliance
  • Follow up on the execution of tasks assigned to contractors within administrative buildings and company sites.
  • Ensure compliance with technical specifications, quality standards, and scheduled timelines.
  • Government Coordination
  • Handle communication and coordination with relevant government authorities concerning administrative procedures.
  • Ensure timely and proper completion of processes in accordance with regulations.
  • Workforce & Service Supervision
  • Oversee the performance of service workers through regular monitoring schedules.
  • Prepare and implement daily workforce distribution plans across company sites.
  • Ensure discipline, punctuality, and proper appearance of service teams.
  • Facility Cleanliness & Landscaping
  • Ensure cleanliness of factories, administrative buildings, and external roads.
  • Supervise landscaping, greening, and environmental upkeep across all company locations.
  • Inventory & Supplies Management
  • Manage inventory of cleaning materials, office supplies, and cafeteria provisions.
  • Conduct periodic stocktaking, prepare purchase requests, and monitor issuance of materials based on departmental needs.
  • Resource Planning & Allocation
  • Prepare daily workforce distribution plans and material disbursement requests.
  • Process requests through the system and distribute resources according to actual consumption.
  • Monitor adherence to company disbursement policies.
  • Maintenance & Infrastructure
  • Monitor regular and emergency maintenance tasks, including photocopier upkeep and toner supply.
  • Coordinate with external maintenance providers for facilities maintenance and equipment repair.
  • Follow up on the condition and operation of all buildings and infrastructure to ensure readiness.
  • Mail & Shipping Management
  • Manage and monitor incoming and outgoing mail files.
  • Coordinate with shipping companies to ensure efficient and accurate handling of documents and packages.
  • Scrap & Asset Disposal
  • Monitor scrap sales and oversee disposal of decommissioned assets.
  • Ensure compliance with company procedures to safeguard asset value and optimize resource use.
  • Technical Devices & Equipment
  • Oversee maintenance of technical devices (e.g., printers, photocopiers, office equipment).
  • Coordinate with specialized service centers to restore equipment to optimal condition.

Job Requirements

  •  
  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Experience:
  • 3–5 years of proven experience in administrative roles.
  • Technical Skills:
  • Very good knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Strong written and verbal communication skills.
  • Personal Skills:
  • Excellent organizational and multitasking abilities.
  • Attention to detail with a proactive approach to problem-solving.
  • Strong time management skills with the ability to prioritize tasks effectively.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Other Requirements:
  • Male candidates only.

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