Senior Payroll and Personnel Specialist

1. Payroll

• Prepare the monthly payroll draft by processing additional salary items or deductions to calculate the net salary accurately.
• Ensure all entries — additions, deletions, and promotions — are accurately reflected in the payroll database.
• Enter weekly timesheets for technicians and drivers to monitor their attendance, calculating extra amounts such as overtime, vacation hours worked, meal allowances, and travel allowances, as well as computing deductions (e.g., absences and disciplinary deductions).
• Process attendance machine reports in accordance with the attendance policy.
• Process approved travel allowances, leave requests, missions, excuses, and delay tolerance balances to generate detailed salary deduction reports.
• Maintain updated records of employees' personal loans, amounts, installments, and start/end dates to apply monthly deductions accordingly until the last installment.
• Create bank transfer or cash payment sheets for final review and approval.
• Prepare various payroll-related reports for the HR Manager.

2. Bonus and Social Benefits

• Calculate bonuses and allowances according to company policy and ensure timely payments.
• Administer social benefits payments in accordance with company policy.
• Maintain detailed, up-to-date records of compensation payments.
• Set up bank accounts for new employees' payroll and notify the bank of employees who have resigned and have payroll accounts.
• Follow up and process employees' annual leave, sick leave, and any attendance transactions using both hard forms and ERP.

3. Employee Relations

• Act as the primary point of advice and support for all employees by having a comprehensive knowledge and understanding of HR policies and procedures.
• Be able to interpret and apply labor law in accordance with company policy.
• Maintain and update confidential personnel information and documents, ensuring relevant documents are kept in their respective physical and electronic files.
• Oversee onboarding and offboarding forms and documents for new hires and resigned employees.
• Receive, review, and process disciplinary/penalty notices by investigating incidents.
• Administer and implement disciplinary procedures for grievances based on relevant labor laws.
• Provide statistical information and reports as requested by the HR Manager.
• Compose letters, memoranda, lists, and other materials according to established procedures.

4. Social Insurance & Labor Office Compliance

• Act as an official delegate of the company for governmental affairs.
• Comply with Social Insurance procedures and labor office regulations.
• Ensure that employment contracts are current and compliant.
• Handle any payments relevant to Social Insurance or the labor office.
• Prepare social insurance forms (Form #1, Form #6, and Form #2).