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Board External Communications Ma...

- Sheraton, Cairo

Board External Communications Manager

- Sheraton, CairoPosted 1 month ago
76Applicants for1 open position
  • 50Viewed
  • 8In Consideration
  • 23Not Selected

Job Details

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Job Description

1.Coordinates the transversal projects among the interacting divisions (regulatory, R&D, Business Development and other supporting divisions such as finance & HR)
2.Responsible for the board communications by covering two – way communication path with the entire company reporting to the chairman & board of directors 
3.Responsible for the internal communication by acting as the spokes representative for the board, conveying company values, communication bulletin and strategic movements updates 
4.Manages external communications output with Macro Partners in Europe, assist in preparing detailed reports, agendas, course of action for BOD meetings, investors visit...etc.
5.Drafts & edits the scheduling and preparations with internal stakeholders at Macro with regards to all Board Meetings locally, factory investors visit.
6.Supports with the agenda communication for the board meetings/investors relations, and Consultant Partner sessions to make sure the required Macro people attend in time with duties that include coffee breaks setup, space set-up, managing petty cash budget for the meeting auxiliaries, coordinate local transportation as needed and manage audio/visual requirements.
7.Calls for meetings and schedule agenda and take minutes for local Board Meetings, Management meetings / Monthly Business Review meetings.
8.Well plans the Board Members’ schedule, priorities, deadlines, and projects effectively/ in a timely manner, and take responsibility for time allocation.
9.Acts as liaison and maintain open lines of communication among senior executives, board members/ shareholders, middle management and administrative staff.
10.Responsible for all the projects communications by communicating adequatel0y & report to the chairman, board of directors & CEO the progress, milestones, neck bottles for the key future projects (innovation, R&D and other future enhancements) following with each of the involved divisions ensuring their interaction & alignment to the board’s objectives 
11.Assures clear internal & external communication channels on behalf of the board in their absence with senior management. 
12.Maintains stakeholder relations (MACRO Chairman, MACRO CEO. and, Alta Semper Capital Managing Director) through close follow up on current affairs.
13.Types various executive correspondences, take notes and transcribes dictations. 
14.Coordinates and sets up high-level of conference calls.
15.Manages travel arrangements for MACRO Chairman & MACRO CEO as assigned and relevant invoices reconciliation. 
16.Assists Board members with needed researches and related data collection to prepare various reports and proposals.
17.Files and retrieves records and correspondences.
18.Keeps confidential and sensitive data secured properly and available on demand.
19.Handles all secretarial tasks/calendars management, and office administration activities for MACRO Chairman & MACRO CEO in a professional and timely manner. 
20.Deals with wide range of VIP guests.

Job Requirements

Education:Holder of a BA degree in management, business administration, Marketing, or any other business related domains. MBA or Business Diploma is an asset.
Computer Skills                                  :Computer literate (Word, Excel and Power Point).
Languages:Fluent English & French
Ideal experience:

13 years Minimum as a secretary.

5 years minimum as an executive secretary in a reputable company.

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