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Job Description
- Reviewing and implementing the company's health and safety policy
- Maintains all administrative records (electronic and paper), archives records as needed; some of which may be confidential in nature.
- Assists Partner In Charge and other partners in scheduling, arranging, and preparing agendas for client meetings, office meetings, strategic planning activities, and social events.
- Assists with business development efforts.
- Reinforces company policies and adheres to company standards.
- Manage travel arrangements and hotel reservations
- Coordinate Managing Director’s schedule
- Coordinating mail-shots and similar publicity tasks
- Type confidential documents on a word processing system
- Supports company practice development efforts.
- Study unit organization and procedures; conduct research, procedural, and administrative studies; and prepare oral, written, and statistical reports on recommended courses of action.
- Analyze operating procedures to identify the most efficient methods of accomplishing work; as well as recommend and implement new systems and procedures, as required.
- Participate in the development and implementation of goals, objectives, policies, and procedures for the department; establish priorities within support functions; and identify resource needs.
- Participates in the weekly Senior Management Team meetings; manages the scheduling of the meetings; takes minutes of meetings providing copies to the Senior Management Team.
- Prioritizes workflow, communicates with production staff daily, and supervises the production process
- Handling of sensitive documents in a timely manner
- Collaborate with colleagues to understand client needs and requirements. This will include working with remote teams
Job Requirements
QUIFICATIONS:-
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
- Bachelor degree of architecture only
- Experience from 5-10 years.
Communication skills
- Problem analysis and assessment
- Judgment and problem solving
- Decision making
- Planning and organizing
- Work and time management
- Attention to detail and high level of accuracy
- Delegation of authority and responsibility
- Information gathering and monitoring
- Coaching skills
- Initiative
- Integrity
- Adaptability
- Teamwork and collaboration
- Experience in management of an executive’s time and calendar. Experience in negotiating and coordinating appointments with external media.
- Ability to learn new information and processes through various forms of training and help motivate team in order to perform duties efficiently. Tech-savvy not as important as capacity to quickly learn.
