Engineering Executive Secretary

Elgabaly Architects - New Cairo, Cairo

51
Applicants for
2 open positions
13
Seen
Experience Needed:
5 to 10 years
Career Level:
Experienced (Non-Manager)
Job Type:
Full Time
Salary:
Confidential, over time & bonus
Vacancies:
2 open positions
About the Job
  • Reviewing and implementing the company's health and safety policy
  • Maintains all administrative records (electronic and paper), archives records as needed; some of which may be confidential in nature.
  • Assists Partner In Charge and other partners in scheduling, arranging, and preparing agendas for client meetings, office meetings, strategic planning activities, and social events.
  • Assists with business development efforts.
  • Reinforces company policies and adheres to company standards.
  • Manage travel arrangements and hotel reservations
  • Coordinate Managing Director’s schedule
  • Coordinating mail-shots and similar publicity tasks
  • Type confidential documents on a word processing system
  • Supports company practice development efforts.
  • Study unit organization and procedures; conduct research, procedural, and administrative studies; and prepare oral, written, and statistical reports on recommended courses of action.
  • Analyze operating procedures to identify the most efficient methods of accomplishing work; as well as recommend and implement new systems and procedures, as required.
  • Participate in the development and implementation of goals, objectives, policies, and procedures for the department; establish priorities within support functions; and identify resource needs.
  • Participates in the weekly Senior Management Team meetings; manages the scheduling of the meetings; takes minutes of meetings providing copies to the Senior Management Team.
  • Prioritizes workflow, communicates with production staff daily, and supervises the production process
  • Handling of sensitive documents in a timely manner
  • Collaborate with colleagues to understand client needs and requirements. This will include working with remote teams
Job Requirements

QUIFICATIONS:-

  • Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
  • Bachelor degree of architecture only
  • Experience from 5-10 years.

Communication skills

  • Problem analysis and assessment
  • Judgment and problem solving
  • Decision making
  • Planning and organizing
  • Work and time management
  • Attention to detail and high level of accuracy
  • Delegation of authority and responsibility
  • Information gathering and monitoring
  • Coaching skills
  • Initiative
  • Integrity
  • Adaptability
  • Teamwork and collaboration
  • Experience in management of an executive’s time and calendar. Experience in negotiating and coordinating appointments with external media.
  • Ability to learn new information and processes through various forms of training and help motivate team in order to perform duties efficiently. Tech-savvy not as important as capacity to quickly learn.

About this Company

Elgabaly Architects was founded 1994 in Cairo, Egypt, by Tamer A. Elgabaly since the firm worked within the field of architecture, urbanism, interiors, landscape designs. The projects Elgabaly architects has designs span several quarters of Egypt, encompassing both new and... (More)

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