Admin Coordinator - Site

Job Summary:

The Site Administrative Officer is responsible for overseeing the administrative tasks at the site, ensuring compliance with the company’s administrative policies, and safeguarding the company’s assets.

 Responsibilities

• Managing Financial Advances: Follow up on financial advances, ensuring they are settled, signed, and submitted to management for approval and daily disbursement.
• Managing Site Labor Operations: Oversee labor operations, including external contractors and outsourced employees. This involves ensuring proper onboarding, identity verification, monitoring work hours, and coordinating with security management daily.
• Coordination with Technical Office: Coordinate and follow up with the technical office to ensure the buffet needs are met according to the quarterly plan and assist with ordering materials for internal maintenance, ensuring they align with the project’s overall plan.
• Providing Full Support to the Project Consultant: Provide administrative support to the project consultant urgently on a daily basis, including arranging required vehicles and assisting with the transportation of construction materials.
• Supporting Staff Needs: Provide support to all staff members by ensuring the availability of office supplies, papers, and ink, while monitoring and managing their daily consumption.
• Monitoring Exit Permits: Oversee and follow up on all administrative exit permits for the project site gate (vehicles, individuals, and materials), ensuring no administrative lapses occur on a daily basis...