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Job Description
- About us
- We are a fast-growing, artist-led company specializing in art logistics. We work closely with galleries, Art fairs, and institutions across Europe and beyond, ensuring seamless art Logistics, transport, and documentation.
- Role Overview
- We are looking for a Communications/Admin Assistant that has the knowledge of import/export to support our team in managing day-to-day email communication, coordinating with clients, and keeping our operations flowing efficiently.
- You will be the first point of contact for many of our gallery partners and play a key role in ensuring timely, well-written replies and follow-ups.
- Key Responsibilities
- Manage main inbox: sort, flag, and respond to emails in a timely and professional manner.
- Draft and send clear, friendly, and precise email replies (in English, and optionally French).
- Maintain communication logs and follow-up schedules for client inquiries, quotes, and projects.
- Prepare basic documents: price lists, service proposals, delivery confirmations, etc.
- Liaise with subcontractors and team members for coordination and scheduling.
- Support the director in admin and communication-related tasks.
- Ensure consistent tone and presentation aligned with STIL’s brand (warm, professional, reliable).
Job Requirements
- Excellent level of written communication skills in English & French
- Strong organizational skills and attention to detail.
- Previous experience in administrative, customer service, or communication roles.
- Ability to work independently, prioritize tasks, and handle multiple threads at once.
- Confidence using Gmail, Google Docs, Google sheets and basic file organization tools.
- Interest in the art world, logistics, or creative industries is a plus.
- What We Offer
- Flexible hours and remote working setup.
- Potential for increased hours and responsibility as the company grows.
- Opportunity to be part of a passionate, artist-driven company working on major international art fairs and installations.
- If you're organized, clear in your writing, and eager to support a creative logistics team — we'd love to hear from you.
