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Executive CEO Assistant & Office...

Cairochem for Agricultur... - Smouha, Alexandria

Executive CEO Assistant & Office Manager

Cairochem for Agricultural Services - Smouha, AlexandriaPosted 14 days ago
105Applicants for1 open position
  • 39Viewed
  • 13In Consideration
  • 1Not Selected

Job Details

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Job Description

  • Work closely with the CEO to be well informed of upcoming commitments, meetings, conferences, personal activities, etc
  • Coordinate and manage CEO/staff member’s business travels, conferences, meetings, flight bookings/accommodations, and visas.
  • Prepare confidential correspondence, itineraries, agendas, and other confidential administrative tasks as assigned.
  • Prepare reports, memos, letters, financial documents, presentations, and any other documents.
  • Follow-through on issues/assignments as assigned by the CEO.
  • Provide a bridge for smooth communication between the CEO’s office and internal departments and act as a liaison between the organization and other external parties as assigned by the CEO.
  • Manage and maintain filing/archiving systems, retrieve corporate documents, records, and reports.
  • Attend meetings to compile, transcribe, and distribute minutes of meetings as needed.
  • Coordinate factory visits and with different departments.
  • Implementing and maintaining office administrative systems.
  • maintain office policies as necessary and according to HSE regulations.
  • Preparing letters, reports, presentations.
  • Dealing with incoming email, faxes and maintain the filing system.
  • Maintain an adequate inventory of office supplies.
  • Assist the managers and employees in administrative issues.
  • Assists of contact among CEO’s, employees, clients, and other external partners
  • Manage information flow in a timely and accurate manner.
  • Format information for internal and external communication – memos, emails, presentations, reports.
  • Follow up all Tasks with all Department internal.
  • Handle confidential documents ensuring they remain secure.
  • Reminding the CEO informed of important tasks and deadlines.

Job Requirements

  • Discretion and trustworthiness: you will often be a part of confidential information.
  • Flexibility and adaptability.
  • Good oral and written communication skills.
  • Organizational skills and the ability to multitask.
  • The ability to be proactive and take the initiative.
  • Tact and diplomacy.
  • Communication skills.
  • Females Only.
  • In-depth knowledge of office management.
  • Familiarity with basic research methods and reporting techniques.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Preferred Degree in business administration or relative field.

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