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Personal Assistant (Gharbia)

Aktan Misr
Mahalla Kubra, Gharbia
Aktan Misr logo

Personal Assistant (Gharbia)

Mahalla Kubra, GharbiaPosted 8 days ago
16Applicants for2 open positions
  • 12Viewed
  • 0In Consideration
  • 3Not Selected

Job Details

Experience Needed:
Career Level:
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Skills And Tools:

Job Description

chedule Management:

  • Organize and manage the Vice Chairman's calendar, including meetings, appointments, and events.
  • Coordinate and ensure that all travel arrangements are well-organized and seamlessly integrated into the Vice Chairman’s agenda.

Report and Correspondence Preparation:

  • Draft and prepare reports, presentations, and official correspondence for the Vice Chairman.
  • Organize and maintain important documents for easy reference and action.

Travel Arrangements:

  • Coordinate all aspects of travel, including flight bookings, hotel reservations, and transportation, ensuring a smooth and efficient itinerary.

Coordination with Departments:

  • Communicate with internal teams to schedule meetings and follow up on key decisions.
  • Manage priorities, ensuring timely completion of tasks and coordination across departments.

Communication Management:

  • Answer phone calls, emails, and messages for the Vice Chairman.
  • Direct communications to the appropriate person or department as necessary.

Meeting Organization:

  • Arrange and prepare for internal and external meetings, ensuring all logistical details are covered.
  • Prepare meeting agendas, take minutes, and follow up on action items.

Document and File Management:

  • Maintain, organize, and update files and documents systematically.
  • Ensure easy access to sensitive information while maintaining confidentiality.

Personal Support:

  • Assist the Vice Chairman with personal tasks, as needed, to support their daily activities.
  • Provide assistance with emergency situations when required.

Visitor Management:

  • Welcome and coordinate appointments with visitors for the Vice Chairman.
  • Ensure a professional and courteous reception of visitors.

Time Management:

  • Help the Vice Chairman prioritize tasks and efficiently manage daily schedules to reduce pressure and improve workflow.

Job Requirements

Education:

  • Bachelor's degree in Business Administration or a related field (preferred).

Experience:

  • Previous experience as a personal assistant or administrative assistant, preferably in a similar environment.

Skills & Competencies:

  • Exceptional organizational skills.
  • Strong verbal and written communication abilities.
  • Ability to work under pressure and make quick decisions.
  • Proficiency in Microsoft Office and scheduling software.
  • Excellent time management skills.
  • High level of discretion and confidentiality when handling sensitive information.

Additional Requirements:

  • This role demands a highly organized, flexible individual capable of multitasking while maintaining accuracy and efficiency.
  • Ability to work independently and take initiative.
  • Flexibility to handle urgent tasks and changes in priorities.
  • Professional demeanor and ability to interact with high-level executives, clients, and stakeholders.

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