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Job Description
- Executive Support: Provide high-level administrative support to the Executive Secretary, including calendar management, scheduling meetings.
- Documentation and Reporting: Prepare and review correspondence, minutes of meetings, and reports, particularly in areas related to civil aviation training, projects, and industry developments.
- Meeting Coordination: Organize and prepare materials for management meetings, including Board, Department Heads meetings and industry conferences. Record minutes of meetings and follow up on action items.
- Liaison and Communication: Serve as a liaison between the management office and other departments, and other company branches.
- Project Assistance: Assist in secretarial and office-related work.
- Data Management: Maintain organized and accessible records, files, and databases related to management operations, compliance, and executive communications.
Job Requirements
- Education: Bachelor’s degree in Business Administration, Aviation Management, or a related field.
- Experience: Minimum of [5+] years of experience as an Executive Assistant, Secretary, or similar role. Experience in civil aviation or a related industry is a privilege.
- Industry Knowledge: Familiarity with civil aviation industry.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Communication: Excellent written and verbal communication skills, with the ability to interact effectively with stakeholders at all levels.
- Organizational Skills: Strong attention to detail and ability to manage multiple tasks with competing deadlines.
- Professionalism: Demonstrated discretion, integrity, and professionalism when handling confidential information.
