Executive Secretary

Job Responsibilities:

• Completing a wide range of administrative tasks including managing the Manager calendar , email, preparing expense reports, composing and preparing confidential correspondence, arranging travel plans, compiling documents for meetings, etc.
• Plans, coordinates and ensures the Manager schedule is followed and respected. 
• Managing non-accounting Finance Department and corporate filing 
• Responsible for issuing all Letter of Guarantees of all projects & following the banks
• Coordinating board and board committee meetings including the preparation of agendas, meeting packages, and taking minutes; oversees meeting logistics
• Coordinating with the other top management and performing other duties as may be requested by the Manager .

• Preparing letters, presentations and reports. 
• Implementing and maintaining procedures/office administrative systems. 
• Receiving and dealing with telephone calls professionally. 
• Delegating tasks employees. 
• Acting as a key liaison point between the GM and other key parties