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Office Manager

Rotografia - Sheikh Zayed, Giza

Office Manager

Rotografia - Sheikh Zayed, GizaPosted 23 days ago
161Applicants for1 open position
  • 15Viewed
  • 5In Consideration
  • 2Not Selected

Job Details

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Job Description

    • Receives work instructions from the Managing Director.
    • Keeps the diary of the visits, meetings and conventions of the Managing Director and Board Members and coordinates between their dates
    • Receives phone calls, responds appropriately and transfers them according to their nature.
    • Receives visitors and presents them to the Board Members according to their work schedule.
    • Types the Board Members ’s correspondence.
    • Distributes correspondence and reports -after getting the Board Members’s signature– to the concerned parties according to their instructions.
    • Receives and sorts the Managing Director’s incoming correspondence, and presents them to the concerned person, then executes their instructions regarding them.
    • Follows up the execution of the Managing Director’s instructions concerning his correspondence, establishes a record for this purpose, and keeps the Managing Director informed about the results of these instructions and actions taken for their execution.
    • Sorts and keeps the originals or photocopies of incoming and outgoing correspondence in manner that facilitates their retrieval.
    • Keeps records for incoming and outgoing correspondence.
    • Keeps data of important customers and key officials to use them in courtesy activities carried out by the company in different occasions.
    • Calls and invites all concerned participants for the meetings decided by the Managing Director to ensure holding meetings in due time.
    • Keeps and demands stationary required for the Managing Director’s office.
    • Participates in committees for selecting secretarial staff, and selects those adequate for hiring.
    • Participates in committees specialized in purchasing office equipment and stationary necessary for secretariat work.
    • Performs other duties requested by the Managing Director related to his/her job.

    Job Requirements

    • Relevant University degree (Business Administration or equivalent).
    • Very good command of English and French languages (written and spoken).
    • Communication skills.
    • Microsoft Office skills.

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