Office Manager

Key Responsibilities:

Executive Support:

• Provide comprehensive support services to the Vice Chairman & Managing Director that ensures a professional, responsive, and effective experience with the organization as a whole.
• Manage the schedule of the Vice Chairman & Managing Director, ensuring that meetings, deadlines, presentations, and other duties are carried out seamlessly.
• Handle confidential information with discretion and maintain the security of the Vice Chairman & Managing Director’s records and files.

Office Administration:

• Oversee daily office operations, supervise administrative staff, and manage office supplies inventory.
• Coordinate with IT, security, and facilities staff to ensure the office environment supports all operational requirements.
• Develop office policies and procedures, and ensure they are implemented appropriately.

Human Resources Support:

• Assist with recruitment, including job postings and interview scheduling.
• Handle employee onboarding and offboarding processes.
• Administer payroll and benefits, ensuring accuracy and timeliness.

Financial Management:

• Assist with budget preparation and management.
• Monitor expenditures, and prepare financial documents such as invoices and expense reports.

Communication and Correspondence:

• Manage communications on behalf of the Vice Chairman & Managing Director, including drafting emails, handling correspondence, and making phone calls.
• Organize and prepare for meetings, including gathering documents and attending to logistics.

Event Planning and Coordination:

• Coordinate both internal and external events, including strategic meetings, conferences, and office gatherings.