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Executive Secretary

Yolo Cosmetics
New Nozha, Cairo

Executive Secretary

New Nozha, CairoPosted 1 month ago
208Applicants for1 open position
  • 204Viewed
  • 41In Consideration
  • 1Not Selected

Job Details

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Job Description

  • Managing Project and Tasks between different departments
  • Working on organization projects & follow up
  • Keep calendars up to date.
  • Help prepare reports.
  • Marinating files and records so they remain update and easy accessible..
  • Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms
  • Updating paperwork, maintaining documents and word processing.
  • Take minutes of meeting
  • Perform other office duties as assigned
  • Coordinating weekly team meeting which includes star of the month .
  • Marinating files and records so they remain update and easy accessible.
  • Sending Flowers and gifts for YOLO clients.
  • Schedule and plan meetings and appointments.
  • Update staff calendars and organize schedules.
  • Greeting clients and visitors as needed.
  • Updating paperwork, maintaining documents and word processing.
  • Helping organize and maintain office common areas.
  • Performing general office clerk duties and errands.
  • Organizing travel by booking accommodations and reservations needs as required.
  • Coordinating events as necessary.

Job Requirements

  • Bachelor's degree in business administration.
  •  Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Professional diploma from reputable organization.
  • Ability to maintain an accurate calendar
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Ability to follow confidentiality guidelines
  • A creative mind with an ability to suggest improvements
  • Ability to make travel plans
  • Must have a Car

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