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HR & Admin Specialist

Tanta, Gharbia

HR & Admin Specialist

Tanta, Gharbia
Posted 5 days ago
15Applicants for1 open position
  • 15Viewed
  • 6In Consideration
  • 9Not Selected

Job Details

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Job Description

Admin Role

  • Organize Meetings, greet clients and visitors who are coming to the office and ensure they received the suitable welcoming;
  • Greet and welcome guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
  • Organize, prepare agendas and take minutes of the meetings to record the taken decisions and follow up their executions;
  • Handle incoming, outgoing calls, correspondence, emails and all tasks required; - Administrate all the administration tasks including printing, photocopying, filing, and scanning the documents as needed;
  • Organize business travel, accommodations, conferences and executive managers onboarding:
  • Organize and prepare staff's meetings and follow up with the different departments on the requested actions
  • Maintain minimum level stationary supplies and coordinate deliveries.
  • Keep minimum stationary level of stuff
  • Follow up on office maintenance and contact concerned parties: electrician, carpenter…etc.
  • Order and record canteen & cleaning supplies
  • Carry out administrative duties of the department to fulfil the needs of all employees.
  • Follow up on messengers/ drivers’ missions progress

HR Role

  • Responsible for all Personnel
  • Follow up with all employees
  • Processing all personnel action forms and ensuring proper approval.
  • Follow up, prepare all belongs to insurance office like sick leaves and insurance form 1, 6, 2.
  • Prepare and update employment records related to hiring, transferring, promoting, and terminating.
  • Responsible for Archiving and review employee files
  • Responsible for hiring process according to Egyptian Labor Law and all work related to social insurance and labor offices.
  • Screening CVs in databank, website, received as a result of publishing advertisement or website search, etc.
  • Conduct initial interviews if required and make assessment reports.
  • Phone interviews & face to face interviews with shortlisted candidates.
  • Handle all the complaints made by the employees.
  • Follow up dealing with insurances, the labor office with the monthly and annual payments, and fulfill the inspections.
  • Create and update personnel records for each employee and maintain the employee database system

Job Requirements

  • Bachelor’s degree in any relevant field.
  • Knowledge of Egypt Labor law .
  • 3-5 Years of experience
  • Excellent English language
  • Ability to meet deadlines
  • Flexibility
  • Female
  • Work under pressure
  • Communications Skills
  • Adaptability
  • Good interpersonal skills
  • Ability to multi-task
  • Organizational skills
  • Very good MS knowledge (Word, PowerPoint, Excel)
  • Problem Solving Skills.

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JobsHuman ResourcesHR & Admin Specialist