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Administrative Assistant / Recep...

Sheraton, Cairo

Administrative Assistant / Receptionist

Sheraton, Cairo
Posted 2 months ago
111Applicants for1 open position
  • 50Viewed
  • 10In Consideration
  • 56Not Selected

Job Details

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Job Description

  • Coordinate office activities and operations to secure efficiency and compliance to company policies
  • Manage agendas/ appointments etc.
  • Submit timely reports and prepare presentations/proposals as assigned
  • Assist colleagues whenever necessary
  • Manages meetings and appointments schedule for smooth work environment.
  • Follows up meetings instructions and actions plan implementations to adhere with desired time frame.
  • Serves visitors by greeting, welcoming, and directing them appropriately.
  • Notifies company personnel of visitor arrival.
  • Maintains security and telecommunications system.
  • Informs visitors by answering or referring inquiries.
  • Directs visitors by maintaining employee and department directories.
  • Maintains security by following procedures, monitoring logbook, and issuing visitor badges.
  • Operates telecommunication system by following manufacturer’s instructions for house phone and console operation
  • Coordinates domestic and international travel, including flight, hotel, and car rental reservations.
  • Maintains office files and data backup for future references.
  • Screen all incoming mail and telephone calls, draft responses, redirect correspondence and callers to appropriate departments, obtaining additional information where necessary.
  • Manage the day to day operations of the office.
  • Maintain executive’s agenda and assist in planning appointments, meetings, check points etc.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc...

Job Requirements

To perform these duties successfully, an individual must possess the following qualifications and skills.

  • Proven work experience as an office assistant, office administrator, Front Office Representative or a similar role
  • Proficiency in Microsoft Office Suite
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude
  • Excellent leadership, time management and organizational skills
  • Proven excellence as an office assistant, office administrator or in another relevant position
  • Outstanding abilities to communicate in person, in writing and over the phone
  • Familiarity with common procedures and basic account principles used in the office

Background requirements  : 

  • Education  - Business , administration or management university degree.
  • Experience – At least 2 years experience in an organization of similar size or have a proven track record in carrying out the duties listed above.
  • Language Skills –  Fluent command of the English and German language is preffered , great communication skills;
  • Mathematical Skills – The ability to understand basic financial principles, and provide basic calculations.
  • Computer Skills – Needs to be fully computer literate, with a full understanding of fundamentals of Windows software, Microsoft Word, Excel, and Outlook or similar packages.

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