Admin Senior Manager

VFS Global Egypt -
New Cairo, Cairo

Admin Senior Manager

Full Time

On-site

VFS Global Egypt -
New Cairo, CairoPosted 3 hours ago

22Applicants for1 open position

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Job Details

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Job Description

Manage day to day administration while ensuring cost control on regular expenses such as–Maintenance related expense

Stationary
Rental
Communications equipment
Guest house management
Pantry/ refreshments
Cafeteria (if present within the given region)

Responsible for maintenance of furniture, fixtures and other office equipment’ and represent admin team in audit
Maintain all communication equipment including Video Conferencing, telephones - landlines (ISD & STD), mobiles, EPBX & PRI lines etc.
Ensure implementation of the contract negotiated with service providers
Responsible for provision of stationery, food, corporate gifts, etc. as per requirement given by Business Units/ Management.
Maintain records of telephone, mobile, electricity, ACs and other vendor bills etc. to ensure timely payment of bills after seeking approvals. Process bills to accounts for payments and maintain receipts of invoices. Ensure filing of claims and recovery.
Process material management payments through SAP
Ensure compliance to VFAR while processing invoices for payments and compliance to purchase policy.
Handle petty cash – Manage day to day requirements for petty cash by preparing vouchers and making reports for payments to cellular service providers, entertainment facilities providers and other vendors.
Co-ordinate with employees, housekeepers, vendors etc. for procurement, repair & maintenance of day-to-day office facilities
Ensure proper bookkeeping of MIS reports, audits reports and documents like lease, MOUs, Bags, Bills, payments, etc.
Ensure compliance with ISO 14001 and maintain premises to preserve the environment by effectively managing power, AC systems, generators, and amenities like water, etc.
Ensure adherence to code of conduct and ensure process implementation as per VFS Administration SOP /manuals.
Ensure compliance with VFS’ Global’ information security policies and procedures
Ensure compliance of shops and license certifications and timely renewal of vendor contracts for all VAC’s.
Respond to inquiries & troubleshooting and ensure internal customer satisfaction of all stakeholders
Ensure timely renewal of maintenance contracts
Responsible for handover of premises on expiry of lease and takeover of premise. Obtain clearance certificates at time of handover
Assist in the sale of old company cars and other assets.
Assist and supervise refurbishment projects
Ensure judicious use of natural resources
Adhere to the environment health and safety policy/objectives and guidelines of the organization.

Job Requirements

Education: Graduate from any field or having any relevant certificate
Experience: Minimum 10 years of on ground work experience.
Knowledge & skills:

• Fluency in written and spoken English
• Discretion and Integrity
• Attention to detail at all time
• Flexibility in working hours • Self-starter with ability to work on own initiative
• Good listener
• Good customer service skills
• Excellent Communication skills (Verbal and Written)
• Good Team player
• Ability to multi task
• Good Problem solving skills