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Office Manager

Bassily Contracting and Trading
Bab Sharq, Alexandria
Posted 1 year ago
142Applicants for1 open position
  • 142Viewed
  • 33In Consideration
  • 97Not Selected
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Job Details

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Job Description

  • Manage & organize the daily administrative function
  • General office duties, such as organizing and maintaining files, answering phones, purchasing supplies, and operating office equipment.
  • Contact other departments as necessary to gather information to prepare reports for the CEO
  • Creates highly effective organizational and filing systems, including quick and thorough indexing, filing, resulting in easy access to critical information and stream lined office function.
  • Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

Job Requirements

  • Presentable
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements

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