Receive and greet visitors with a smile and elegant dress wear, while directing them to the department of contact, with decency and elegancy that reflects the culture and the image of the company.
Receive all kinds of incoming correspondences and handles its distribution internally and follow them up in case specific actions shall take place. This would include phone queries (International and Local), mails, e-mails, letters, forms, faxes, time schedules for major events, calendars and appointments...etc.
Establish a daily schedule for transportation arrangements of the car transportation to facilitate some administrative errands along with the delivery of the products as well as the picking up and dropping off of the employees.
Coach, mentor and discipline the office boys and clerks on cleanliness issues, hygiene, time management and all organizational skills needed to handle the kitchenettes’, toilettes’ and offices’ cleanliness that they work on by themselves.
Initiate and handle the regular maintenance for all the assets of the office. Ie chairs, desks, AC’s printers, facilities, etc…), as well as handles the purchases of any furnishing needed for the premises of the company.
Handle all the office purchases related to the furnishing of the premises with the best and most suitable furniture as per the main theme of the premises with the best prices and upon the management request. As well as the furniture, stationary and office supplies periodic revision and monthly count for whenever needed and the regular purchases related.
Maintain office stationary and the cleaning tools and supplies’ inventory and make sure of the availability of the running items, to handle smooth operations within the premises of the company.
Perform research and quotations/prices comparison about any kind of information through the use of telephones, mail, and e-mail related to the activity of the department. Ie. Bring offers from several suppliers and compare their offers with other to ensure the best cost efficient proposals, to support the management with related information in order to manage relationships with vendors and keep well established databases and list of references.