HR Administrative Assistants

• Providing confidential administrative and secretarial support.
• Providing follow up with appropriate departments, under direction, to ensure compliance, requests for information from stake holders, and other related issues.
• Establish, maintain, process, and/or oversees files, correspondence, databases, records etc.
• Prepare and edit correspondence, minutes, letters, memos, presentations and spreadsheets.
• Process and distribute documents effectively
• Plan and schedule appointments, conferences, meetings and travel arrangements for staff and Management.
• Coordinate logistics for meetings and conferences
• Monitor and coordinate the flow of information internally and with external stakeholders
• Input and track attendance and activities of all employees.
• Assist in recruiting and on-boarding documentation and activities for employees in coordination with the relevant stake holders.
• Source office supplies and ensure optimal use of the same.
• Performing outdoor activities such as visiting ministries and other departments/offices to perform necessary tasks.
• Assist in purchasing when required.

Any other task as assigned by the supervisor and/or his nominees