Project Coordinator

The Design Project Coordinator is responsible for supporting the planning, execution, and delivery of design-related projects. They work closely with designers, project managers, clients, and cross-functional teams to ensure project timelines, budgets, and quality standards are met. This role requires excellent organizational skills, attention to detail, and the ability to communicate effectively across teams.

• Coordinate design projects from concept to completion, ensuring adherence to scope, timeline, and budget.
• Support design teams by managing schedules, tracking milestones, and organizing project files and documentation.
• Facilitate communication between clients, vendors, and internal stakeholders.
• Monitor project progress and proactively address potential delays or issues.
• Assist in preparing presentations, reports, and design documentation.
• Schedule meetings, prepare agendas, and document meeting minutes.
• Maintain project databases, shared drives, and design libraries.
• Ensure all deliverables meet quality and brand standards.
• Collaborate with procurement or production teams when needed (e.g., for samples, mater.

(e.g., for samples, materials, or prototypes).
Assist in preparing RFPs and reviewing design consultant proposals when needed.
• Track project timelines, approvals, and submissions (e.g. permits, drawings, design revisions).
• Organize and maintain design documentation including presentations, technical drawings, and material schedules.
• Monitor consultant deliverables to ensure compliance with contractual requirements and design standards.
• Prepare regular project reports, dashboards, and meeting minutes.
• Support value engineering, cost control, and material selection processes in collaboration with procurement and cost consultants.