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Office Manager

New Cairo, Cairo

Office Manager

New Cairo, Cairo
Posted 1 month ago
262Applicants for1 open position
  • 74Viewed
  • 21In Consideration
  • 5Not Selected

Job Details

Experience Needed:
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Job Description

  • Review and take notes on documents before being signed by the CEO. 
  • Creating necessary reports/memos.
  • Scheduling and organizing meetings and sending meeting notes/actions to attendees.
  • Handling communications on various channels on behalf of the CEO.
  • Act as a point of contact between the CEO and external clients.
  • Serve as the first point of contact to Chairman’s visitors at the office.
  • Develop office policies and procedures, and ensure they are implemented appropriately.
  • Process mail and distribute as necessary.
  • Communicating and organizing with internal departments to maintain a smooth operation.
  • Any other tasks assigned by him CEO.
  • Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character.
  • Ensure peak organizational operations and provide preventative measures by identifying issues.
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified.
  • Coordinate internal and external resources, and cultivate relationships with vendors and suppliers.
  • Oversee office interactions, responding to requests and questions.
  • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment.
  • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting.
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, maintaining filing system, mailing and shipping packages, and updating contact database and employee list.
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed.
  • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested).

Job Requirements

  • Bachelor's degree or equivalent experience.
  • Previous experience at least two or three years as Chairman /CEO office manager is a must.
  • Very good to excellent English level.
  • Proficient in Microsoft Office (Word, PPT, Excel, Outlook).
  • Accountability and Adaptability skills.
  • High level of organization skills and follow-up skills.
  • Time management skills and flexibility skills.
  • Engaging personality and optimistic outlook.
  • Must be presentable and formal wear is a must.
  • Experience in the construction field is highly preferable.
  • Strong time-management and people skills, flexibility, and multitasking ability.
  • Advanced computer skills and experience with online platforms.
  • Proficiency Microsoft Office, with aptitude to learn new software and systems.
  • Experience in developing internal systems.
  • Ability to handle confidential information.

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