PIPECARE Egypt is currently looking for Personal Assistant to our office in Cairo, Egypt.

The Personal Assistant will provide a full range of secretarial and administrative support activities for the Territory Director, inclusive of highly confidential and sensitive matters.

Key Responsibilities & Authorities

• Handles electronic mails - read, comprehend and sort emails which need immediate attention and response.
• Sorted emails to coordinate with Territory Director; take dictation if necessary and respond electronically as per his advice.
• Coordinate and/or report all office-related issues to Territory Director.
• Delegate task / give instructions to HODs and employees on behalf of the Territory Director (via email or verbally).
• Responsible for maintaining corporate confidentiality.
• Drafts general correspondence, hand over for review and do corrections/revisions accordingly.
• Handles and screens incoming calls for the Territory Director.
• Attend incoming internal calls (Territory Director).
• Attend and respond to queries of HODs and employees (via internal calls or email).
• Coordinate HR and Accounts related issues to Territory Director such as approvals for air tickets and hotel reservations and other relevant office issues.
• Bring Up File Updating and Follow Up.
• Indexing/Arranging of files and documents in order for easy identification and traceability Travel Plan Arrangement for Territory Director (air ticket and hotel reservations and arrangement of meeting schedules abroad delegate this task if necessary).
• Attend internal meetings; record Minutes of the Meeting, transcribe and submit for review.
• Initiates corrective action when required.
• Issue corrective actions once identified and approved.
• Issue official correspondence on behalf of the Territory Director when necessary.