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Job Description
- Follow-up and task tracking: As a following-up administrator, you will track and follow up on tasks assigned to the Chairman or delegated by the CHAIRMAN to others. This includes monitoring progress, reminding stakeholders of deadlines, and ensuring that tasks are completed in a timely manner.
- Calendar and Schedule Management: Manage the Chairman's calendar, including scheduling and coordinating appointments, meetings, and travel arrangements. Prioritize and manage conflicting demands, ensuring the Chairman's time is optimized.
- Communication and Correspondence: Handle incoming and outgoing communications on behalf of the Chairman, including emails, phone calls, and written correspondence. Prepare and draft documents, reports, and presentations as required.
- Travel Arrangements: Make travel arrangements for the Chairman, including booking flights, accommodations, ground transportation, and managing visa requirements. Provide travel itineraries and necessary documentation.
- Payments Arrangements: Following up and managing all payments that are required for universities, Banks, and external Booking of the Chairman and ensuring their implementation on time by prioritizing and managing conflicting demands.
- Information Management: Organize and maintain confidential files, records, and documents related to the Chairman. Ensure efficient information flow within the folders, including distributing and disseminating information as needed.
- Event Coordination: Assist in planning and organizing internal and external events, conferences, and meetings involving the Chairman. This includes venue selection, catering, logistics, and coordination with attendees.
- Research and Analysis: Conduct research and provide background information on various topics as requested by the Chairman. Prepare briefing materials and reports to support decision-making and planning processes.
- Confidentiality and Discretion: Handle sensitive and confidential information with the utmost professionalism and discretion. Maintain confidentiality in all matters related to the Chairman and the organization.
Job Requirements
Requirements:
- Bachelor’s degree
- 6 to 8 years of experience in Administration Work.
- Very Good English language (Oral & written).
- Excellent MS Office (MS Excel and MS PowerPoint, in particular)
- Ability to work with ERP system.
Preferred Skills:
- High ability to follow up on schedules.
- High attention to details
- High communication skills
