Job Details
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Job Description
About us
We are a fast-growing, artist-led company specializing in art logistics. We work closely with galleries, Art fairs, and institutions across Europe and beyond, ensuring seamless art Logistics, transport, and documentation.
Role Overview
We are looking for a Communications/Admin Assistant that has the knowledge of import/export to support our team in managing day-to-day email communication, coordinating with clients, and keeping our operations flowing efficiently. You will be the first point of contact for many of our gallery partners and play a key role in ensuring timely, well-written replies and follow-ups.
Key Responsibilities
Manage main inbox: sort, flag, and respond to emails in a timely and professional manner.
Draft and send clear, friendly, and precise email replies (in English, and optionally French).
Maintain communication logs and follow-up schedules for client inquiries, quotes, and projects.
Prepare basic documents: price lists, service proposals, delivery confirmations, etc.
Liaise with subcontractors and team members for coordination and scheduling.
Support the director in admin and communication-related tasks.
Ensure consistent tone and presentation aligned with STIL’s brand (warm, professional, reliable).
Job Requirements
Excellent written communication skills in English (French a strong plus).
Strong organizational skills and attention to detail.
Previous experience in administrative, customer service, or communication roles.
Ability to work independently, prioritize tasks, and handle multiple threads at once.
Confidence using Gmail, Google Docs, Google sheets and basic file organization tools.
Interest in the art world, logistics, or creative industries is a plus.
Nice-to-Have
French or German language skills.
What We Offer
Flexible hours and remote working setup.
Potential for increased hours and responsibility as the company grows.
Opportunity to be part of a passionate, artist-driven company working on major international art fairs and installations.
If you're organized, clear in your writing, and eager to support a creative logistics team — we'd love to hear from you.
