Admin / Office manager- Construction Industry
Cubic -
Cairo, EgyptPosted 1 year ago85Applicants for1 open position
- 17Viewed
- 0In Consideration
- 1Not Selected
Job Details
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Job Description
- Manage office supplies inventory and place orders as necessary.
- Handling administrative requests and queries from managers
- Organize and schedule appointments.
- Answering phone calls, emails, and inquiries, and directing them to the appropriate personnel.
- Managing the construction company's calendar, scheduling meetings, and coordinating appointments.
- Assisting in the preparation and distribution of project-related documents, including contracts, permits, and proposals.
- Maintaining and organizing construction project files, including blueprints, specifications, and progress reports.
- Collaborating with project managers and contractors to ensure accurate communication and documentation.
- Coordinating travel arrangements and accommodations for construction staff and executives.
- Assisting in the preparation of presentations, reports, and other construction-related documents.
- Managing office supplies and equipment inventory for construction projects.
- Providing general administrative support such as photocopying, scanning, and filing documents.
- Creating and maintaining spreadsheets on Excel and other related documents
- Oversee and support all administrative duties in the office and ensure that office is operating smoothly.
- Perform receptionist duties: greet visitors, and answer and direct phone calls.
- Receive and sort incoming mail and deliveries and manage outgoing mail.
- Assist with office layout planning and office moves, and with managing and maintaining IT infrastructure.
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports.
Job Requirements
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Background at Construction Company
- Bachelor's degree in business administration, communications, or a related field
- 2-5 years of work experience in an administrative/office management role
- Fluent English is a must.
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems and procedures
- Hands on experience with office machines (e.g. fax machines and printers)
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
