Chairman Personal Assistant

Job description

About the job:

Media Land Group is recruiting a Chairman Personal Assistant to join our team in Cairo - Egypt.

Position Summary:

The ideal candidate will organize and maintain the Chairman's schedule and assist him by performing a variety of administrative tasks. The personal Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chairman. Also serves as a liaison to the Chairman and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees projects. The Chairman PA must be quick professionals with great time-management and multitasking abilities. It is with her diligence and competence in her work that Chairman can focus on their managerial responsibilities without worrying about other tasks.

The goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

Responsibilities:

• Report directly to Chairman & provide secretarial support including organizing and preparing meeting agenda, taking minutes, handling correspondences, drafting emails and maintaining the filing system.
• Maintain the Chairman’s agenda and assist in planning appointments, board meetings, conferences, etc. Arrange and coordinate internal and external business meetings and social events.
• Assist in Chairman’s corporate, business and investment related activities, tasks and projects which include record keeping, liaison, coordination, scheduling, monitoring projects, research and analysis.
• Accompany Chairman local and overseas projects and trips.
• Be ready for fieldwork, overtime and flexible working hours may be required.
• Prepare expense reports for the Chairman and remind him for the company's obligations & his personal financial obligations. 
• Make travel arrangements for the Chairman & his family, including arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Handle confidential documents ensuring they remain secure.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports as assigned.
• Act as the point of contact among executives, employees, clients and other external parties.
• Remind the Chairman of important tasks and deadlines.
• Handling personal needs of the Chairman & his family members.
• Keeping the Chairman posted for the events taking place in the society consistently.

Qualifications:

• BS Degree in business administration or relative field
• Experience in the same field is a must. 
• Excellent organizational and time-management skills.
• Excellent verbal and written communications skills.
• Knowledge of office management systems and procedures.
• Highly proficient in spoken and written English
• Flexibility and adaptability.
• Flexibility in traveling with the Chairman between the company branches 
• Proficient in MS Office and “back-office” software 
• Familiarity with basic research methods and reporting techniques.
• Integrity and confidentiality.
• Ability to work under pressure and meet deadlines.
• Presentable.