Executive Assistant

About us:

Thaka for IT, located in Saudi Arabia, Riyadh city. We specialise in developing innovative AI-based software solutions that empower our clients to achieve their strategic goals and gain a competitive edge.

Job Description

• Attend meetings and keep minutes
• Acts as a link connecting departments, clients and employees.
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Organise, schedule & participate in meetings and appointments & take detailed minutes, take notes and keep track of action items to ensure follow-up and completion.
• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
• Make travel arrangements for executives
• Assist with onboarding new team members.
• Handle confidential documents ensuring they remain secure
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned
• Able to travel for business trips.