HR & Office Administrator

Job Summary:

We are seeking a highly organized, proactive, and compassionate HR & Office Administrator to oversee our human resources functions and ensure the smooth and efficient operation of our office. The ideal candidate will be a true generalist, capable of managing a wide range of HR duties from recruitment to employee relations, while also taking ownership of office administration, facilities, and general workplace well-being. This role is critical to maintaining a positive company culture and a productive work environment.

Key Responsibilities:

• Recruitment & Onboarding: Manage the full recruitment lifecycle, including job posting, resume screening, interview scheduling, and offer letter generation.
• Conduct new employee onboarding, ensuring a seamless and welcoming experience.
• Maintain and update employee records and HR databases (e.g., personnel files, leave records).
• Employee Relations: Serve as the first point of contact for employee inquiries and concerns, providing guidance and support.1
• Assist in resolving workplace issues, grievances, and disciplinary matters in accordance with company policy and labor laws.
• Foster a positive and inclusive work environment, promoting strong employee morale and retention.
• HR Policies & Procedures: Develop, implement, and communicate HR policies and procedures in line with company objectives and local labor laws (e.g., Egyptian labor law).
• Ensure compliance with all relevant employment legislation and regulations.
• Performance Management: Support managers in performance review processes and goal setting.
• Assist in identifying training and development needs for employees.
• Compensation & Benefits (basic):Assist with payroll preparation by providing relevant employee data (e.g., new hires, terminations, leave).
• Administer employee benefits programs (if applicable, e.g., medical insurance, social insurance).
• HR Administration: Prepare HR-related documents, reports, and correspondence.
• Manage employee leave requests and attendance records.
• Conduct exit interviews and manage offboarding processes.
• Office Operations: Oversee daily office operations, ensuring a clean, organized, and functional work environment.
• Manage office supplies inventory, procurement, and vendor relationships.
• Coordinate mail, deliveries, and courier services.
• Facilities Management: Liaise with building management and external service providers (e.g., cleaners, maintenance) for office repairs and upkeep.
• Ensure office equipment (printers, internet, etc.) is functioning correctly and arrange for maintenance as needed.
• Manage office security and access control.
• Administrative Support: Provide administrative support to the leadership team as required.
• Organize and schedule meetings, appointments, and travel arrangements.
• Maintain accurate records and filing systems.
• Budget Management (basic): Assist in managing office budget and tracking expenses.
• Process invoices and expense reports related to office operations.