Chairman Assistant
MG -
Obour City, Cairo
Job Details
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Job Description
Administrative Support
- Manage the Chairman’s calendar: schedule appointments, meetings, and travel.
- Handle confidential documents, emails, and correspondence.
- Prepare reports, presentations, memos, and other executive documents.
- Maintain filing systems (digital and physical) for quick retrieval and organization.
Communication & Coordination
- Act as the point of contact between the Chairman and internal/external stakeholders.
- Draft, review, and respond to emails and communication on behalf of the Chairman.
- Coordinate with departments, subsidiaries, or external partners on behalf of the Chairman.
- Take and distribute meeting minutes and follow up on action items.
Meeting & Event Management
- Organize board meetings, executive meetings, and VIP events.
- Prepare agendas and relevant documents in advance.
- Ensure proper logistics, venue arrangements, and equipment setup.
- Accompany the Chairman in key meetings (if required) to support and take notes.
Project Support
- Track the progress of strategic initiatives or key decisions led by the Chairman.
- Conduct research or data gathering to support decision-making.
- Assist in drafting proposals, reports, and executive summaries.
Travel & Expense Management
- Organize national/international travel: flights, hotels, visas, and itineraries.
- Handle travel reimbursements and expense reports.
- Ensure cost-effective and smooth travel arrangements.
Strategic Confidentiality & Discretion
- Maintain a high level of discretion in dealing with sensitive business and personal information.
- Serve as a trusted confidante and filter for information flowing to/from the Chairman.
Leadership Support
- Provide reminders and briefings to keep the Chairman prepared and informed.
- Help prioritize tasks and filter distractions.
- Liaise with senior management and board members as required.
Job Requirements
- 7 to 10 years of experience in an executive assistant or similar administrative role, preferably supporting C-level executives.
- Proven ability to manage complex schedules, prioritize tasks, and handle multiple assignments simultaneously.
- Exceptional organizational skills with keen attention to detail and accuracy.
- Strong written and verbal communication skills in English; Arabic proficiency is an advantage.
- Demonstrated ability to handle confidential information with integrity and discretion.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- Strong interpersonal skills with the ability to interact professionally with senior management and external partners.
- Proactive problem-solving abilities and a high degree of initiative.
- Ability to work independently and as part of a team in a fast-paced, office-based environment.
- Flexibility to adapt to changing priorities and work demands.
- Candidates residing in Heliopolis, Shorouk, Obour, or nearby areas are highly preferred.
