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Job Description
- Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence.
- Communicates with the general staff on the CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities with the Management Team
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
- Answering phone inquiries, directing calls, and providing basic company information
- Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. Photocopying, faxing, collating, etc., as needed.
- Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed.
- Plans/organizes and implements events such as meetings, business luncheons, or client dinners.
- Managing / Arranging all management committee meetings and agenda.
- Manages executive schedule and acts as a liaison for the executive team.
- Prepares reports, presentations, and data, as well as maintains files, records, and correspondence for meetings
- Handles confidential information; organizes and maintains files
- Prepares information and research for executive needs
- May help plan company events, meetings, and employee team-building activities or special projects.
Job Requirements
- B.S degree in a related field or A high qualification in Business Administration.
- Requires at least 7-10 years of Work experience in a related field.
- Significant executive support experience, including supporting C-level executives.
- Knowledge of Secretarial/Clerical functions
- Demonstrates knowledge of technical/functional aspects of work.
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Requires an advanced level of verbal and written communication skills in English.
- Organizing, accuracy in work., Detail-oriented.
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