Executive Assistant

Gila Electric -
10th of Ramadan City, SharqiaPosted 3 months ago

42Applicants for1 open position

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Managing and monitoring file/archiving systems, document retrieval, records, and reports.
Monitoring the requirements for importing materials for the factory from companies outside Egypt.
Monitoring the provision of factory supplies such as uniforms for employees, IT supplies, and customer hospitality supplies.
Preparing monthly quality indicators according to department heads' reports.
Dealing with all outgoing and incoming correspondence (email, messages, communications) and prioritizing them.
Providing a smooth communication bridge between the factory manager and internal departments, acting as a liaison between them.
Organizing appointments and receiving visitors who come to meet the factory manager.
Organizing interviews held by the factory manager and following hiring process with HR.
Responsible for organizing factory management procedures by performing a variety of administrative tasks.
Following the process of imported materials needed for production department in factory.
Following and fulfilling any governmental requirements related to factory.
Following the provision of employees supplies such as uniforms, IT supplies, New hired and any supplies needed for customers hospitality.

Bachelor’s degree in Business Administration, Management, or a related field (preferred).
Minimum of 5 years’ experience in executive-level administrative support.
Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
Excellent organizational and time-management skills.
Outstanding verbal and written communication abilities.
High level of professionalism, discretion, and integrity.
Ability to work independently and handle multiple tasks under tight deadlines.
Experience in project coordination and office management is a plus.