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Job Description
As Procurement Coordinator, you will mainly provide support to the Operations team’s day-to-day activities, mainly in procurement and logistics services. This includes but is not limited to procuring goods and services in accordance with USAID policies and standards.
Core Responsibilities
- Assist with preparing Request for Proposals (RFPs/ RFQs) for the procurement of commodities and services in compliance with USAID regulations.
- Review vendors’ business profiles, performance references, and assist in evaluating and analyzing submitted bids.
- Prepare all required procurement documents including service agreements and purchase orders.
- Ensure compliance with USAID rules and regulations as well as Abt’s relevant policies and procedures, and best practices and principles.
- Ensure that vendors comply with delivery schedules specified in the procurement documents.
- Ensure that procured items are delivered against Delivery Notes to the requesting parties/staff in good operational condition and in accordance with the specifications indicated in the procurement documents.
- Review and verify invoices and relevant supporting documents prior to submitting payment packages to the Finance department.
- Follow up with Finance staff on payments to the vendors in due course. Also deliver tax deduction notices to vendors.
- Maintain/update an e-archive as well as filing system of all Operations’ documents.
- Any other tasks as assigned by the direct supervisor.
Job Requirements
- Proven work experience as a Procurement Specialist or similar role
- Good working knowledge of purchasing strategies.
- Excellent communication, interpersonal and negotiation skills
- Strong organizational, analytical thinking and problem-solving skills
- Proficiency in Microsoft Office and with business application software, purchasing and resource planning systems.
- A bachelor’s degree in business administration, supply chain management or a similar field preferred
- At minimum, 4 years of work experience in a similar position.
- In depth knowledge of and experience with Egyptian law and USAID regulations, particularly related to procurement.
- Ability to communicate effectively in written English.
- Must be prompt, accessible, resourceful, self-starter, results-oriented with a positive outlook.