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Executive Assistant

NADIM
Abu Rawash, Giza
Posted 3 years ago
78Applicants for1 open position
  • 78Viewed
  • 13In Consideration
  • 61Not Selected
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Job Details

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Job Description

Objectives of this Role:

  • With a primary responsibility of supporting the DCP, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
  • Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
  • Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Daily and Monthly Responsibilities:

  • Oversee tasks delegated by the Deputy Chairman for Projects (DCP)
  • Manage professional and personal scheduling for the DCP, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, maintaining of filing system and contact database and preparing communications on the executive's behalf
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the DCP
  • Managing the DCP’s calendar, including making appointments and prioritizing the most sensitive matters
  • Maintaining a filing and database system, and looking for ways to improve current systems
  • Filing and retrieving corporate records, documents, and reports.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering if necessary
  • Helping prepare for meetings.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Accurately recording minutes from meetings.
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
  • Manage information flow in a timely and accurate manner
  • Handling correspondence directed to managers. 
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Act as an office manager by keeping up with office supply inventory
  • Organize team communications and plan events, both internally and offsite

Job Requirements

  • Ability to multitask and prioritise tasks
  • Speed and fast pace
  • Proactivity and self-direction
  • Excellent time management skills and ability to meet deadlines
  • Well-developed organisational skills and ability to multitask  
  • Attention to detail
  • Great verbal and written communication skills in English & Arabic
  • Professional discretion
  • Problem-solving and decision making
  • Interpersonal skills
  • Background in architecture/design preferred

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