Executive Assistant
NADIM -
Abu Rawash, GizaPosted 3 years ago78Applicants for1 open position
- 78Viewed
- 13In Consideration
- 61Not Selected
Job Details
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Job Description
Objectives of this Role:
- With a primary responsibility of supporting the DCP, provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently
- Maintain and refine internal processes that support to the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Daily and Monthly Responsibilities:
- Oversee tasks delegated by the Deputy Chairman for Projects (DCP)
- Manage professional and personal scheduling for the DCP, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, maintaining of filing system and contact database and preparing communications on the executive's behalf
- Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the DCP
- Managing the DCP’s calendar, including making appointments and prioritizing the most sensitive matters
- Maintaining a filing and database system, and looking for ways to improve current systems
- Filing and retrieving corporate records, documents, and reports.
- Organizing meetings, including scheduling, sending reminders, and organizing catering if necessary
- Helping prepare for meetings.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Accurately recording minutes from meetings.
- Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
- Manage information flow in a timely and accurate manner
- Handling correspondence directed to managers.
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
- Act as an office manager by keeping up with office supply inventory
- Organize team communications and plan events, both internally and offsite
Job Requirements
- Ability to multitask and prioritise tasks
- Speed and fast pace
- Proactivity and self-direction
- Excellent time management skills and ability to meet deadlines
- Well-developed organisational skills and ability to multitask
- Attention to detail
- Great verbal and written communication skills in English & Arabic
- Professional discretion
- Problem-solving and decision making
- Interpersonal skills
- Background in architecture/design preferred