Procurement Specialist

Job Description

• Understand Procurement strategy and plans and participate in the achievement of objectives and targets.
• Implement Procurement policies and procedures
• Interface with requesters from different departments obtains details on Purchase Requests, including item description, quantity, delivery date and location providing catalogues and advice as necessary.
• Prepare the “Invitation to Tender” to include all relevant information required by bidders.
• Receive the tender queries and diffuse queries to concerned stakeholders and address basic queries as required.
• Confer with vendors to obtain product/service information such as price, availability, delivery schedule and discrepancies in quantity or quality
• Search the local and international markets for potential suppliers, including attendance at exhibitions.
• Review requisitions and prepare and issue purchase orders.
• Follow up on goods/services delivery within Purchasing Order (PO) delivery terms.
• Responsible for updating Suppliers database.
• Responsible for preparing monthly, quarterly and yearly reports of the Purchasing section.
• To determine methods of purchasing such as Cash, direct purchase or bid.
• To estimate value according to the knowledge of market price.
• To maintain Purchasing records such as items or services purchased, costs, delivery. Product quality or performance and inventories.
• Work cooperatively with requesters and warehouse to determine availability, Price, Shipping and receiving.
• To expedite delivery of goods to users.
• Resolve purchasing issues and problems with incorrect orders, Invoices and Shipments.
• Negotiate with local and international suppliers for contractual agreements on fixed prices, delivery terms, and standard quality.